Closing date: 10.00am on Monday 21 January 2019
Interview date: Tuesday 29 January 2019
Start date: depending on successful candidate
The idea at the heart of the Edinburgh Festival Fringe is simple: anyone with a desire to perform and a venue willing to host them is welcome. No individual or committee determines who can or cannot perform at the Fringe.
It all began in 1947 with eight companies – six of them from Scotland – taking a risk, turning up uninvited and performing on the ‘fringe’ of the inaugural Edinburgh International Festival. Over 70 years later, the Fringe has grown to become the greatest platform for creative freedom in the world, second only to the Olympics in terms of global ticketed events. In 2018, 3,548 shows took place in 317 venues across Edinburgh.
The Edinburgh Festival Fringe Society is the charity that was established by participants to act as the custodian of the Fringe. We exist to support, advise and encourage everyone who wants to participate in the Fringe, provide information and assistance to audiences, and promote the Fringe and what it stands for all over the world.
Purpose of role
We are looking for a systematic, proactive and organised Finance Administrator in this new role created to assist with the diverse and broad day to day financial operations of the Society and its Trading subsidiary. Reporting to the Finance Manager, you will help to ensure the smooth and efficient running of the busy finance office and provide a high-quality service to the organisation. You will have good communication and relationship building skills as you will be dealing with enquiries from across the whole organisation, as well as suppliers, Fringe performers and venues. You will also have strong numeracy, data processing and problem-solving skills.
Role and responsibilities
Your duties, for both the Fringe Society and it’s trading subsidiary will include:
- Raising sales invoices and inputting purchase invoices.
- Assisting with Sales Ledger credit control.
- Assisting with Purchase Ledger payments.
- Maintaining the Finance Office paper and electronic filing systems.
- Reconciling petty cash and company credit card transactions.
- Recording cash receipts and handling bank deposits.
- Processing employee expenses.
- Banking cheques and cash received (daily during the festival).
- Processing bank transactions and reconciling bank accounts.
- Coordinating quarterly/monthly stocktake liaising closely with the Retail Coordinator.
- Reconciling Fringe Shop takings (daily during the festival).
- Dealing with phone and email enquiries from colleagues, suppliers and Fringe participants.
- Supporting the Finance Manager to process weekly and monthly payroll, liaising closely with the HR Manager.
- Supporting the year-end preparation and annual audit.
- Assisting with the post-festival pay out of ticket income to Fringe performers and venues.
- Assisting with the preparation of gift aid claims.
- Carrying out other duties as reasonably requested by the Finance Manager.
- Demonstrable experience of working in a support role in a busy finance department.
- Demonstrable knowledge of accounting processes.
- A strong attention to detail and accurate data processing skills.
- Demonstrable experience of using computerised accounting systems with a willingness to learn new systems, ideally Sage 50 or 200.
- Strong communication skills with the ability to build good relationships both internally and externally.
- Excellent numeracy skills.
- Excellent working knowledge of Microsoft Office, specifically Excel and Outlook.
- Demonstrable problem solving and analytical skills.
- Strong organisational and time management skills with the ability to prioritise conflicting demands across a varied workload.
- Experience of working in an environment where confidentiality and security are essential.
- AAT Bookkeeper (AATQB) status, IAB qualification or Accounting Technician qualification (or working towards any of these).
- Experience of using Sage 50 or Sage 200 accounting software.
- Experience of payroll processes preferably using Sage50cloud payroll.
- Experience of pension administration and auto enrolment processes.
- Working knowledge of GDPR.
- Experience of retail stock management and control.
- Knowledge of the charitable, not-for-profit sector.
Please note: the successful candidate for this role will be subject to a criminal record check through Disclosure Scotland.
Salary and Benefits
The salary for this post is £21,000 per annum (pro rata) plus 4.5% pension contribution. We offer 34 days annual leave including 6 public holidays over Christmas/New Year and Easter (pro rata).
Normal working hours are 10:00 to 18:00, Monday to Friday. This part-time role (approx. 25 hours per week) is available to suit the requirements of the successful candidate. Some flexibility around working hours will be required during the run up to and during the Fringe.
There is no overtime entitlement, but the Society does maintain a TOIL policy outwith the festival period.
The Edinburgh Festival Fringe Society is committed to reducing its environmental impacts in its everyday operations. We are also committed to maintaining the open-access policy of the Edinburgh Festival Fringe. We are an equal opportunity employer and welcome applications from all sectors of the community. We are also proud to be a Disability Confident Employer and aim to successfully employ and retain disabled people and those with health conditions. We expect employees to support these commitments and to assist in their realisation.